2020 Summer Camp FAQs
We appreciate your patience as we have diligently worked to address FAQs related to new COVID-19 procedures at camp. If you have additional questions/concerns, please feel free to contact us at email@example.com.
IN LIGHT OF COVID-19, HOW WILL THE CAMP OAK HILL EXPERIENCE BE DIFFERENT THIS SUMMER?
Based on guidelines for summer camps received from the ACA and CDC, Camp Oak Hill will operate using the Concentric Circle of Infection Prevention model. This model suggests that in absence of medical risk factors, the likelihood of contracting an infectious disease is diminished by combining diligent social distancing practices with a reduced amount of exposure time around other people. To replicate this model, we are modifying our camp procedures in the following ways.
This year we are limiting each cabin to a maximum of 12 campers. Each cabin will be considered as a “family unit” and will experience the entire camp session together. Campers within their family unit will not be required to wear face masks around one another. Each family unit will practice routine social distancing, but this group will be well-connected and interactive with one another.
Beyond their cabin family unit, each cabin will be a part of a “crew.” A crew is a maximum of three total cabins, limiting their exposure to less than 45 people. Campers within each crew may be allowed to experience certain activities together, but with stricter social distancing procedures. For example, two cabins within the same crew might use the pool at the same time, but they will be confined to two separate areas of the pool. This allows us to limit camper exposure to one another, enable accurate contract tracing should we need it, and allow time for proper sanitization of each activity area between each crew’s use.
WHAT IS YOUR COVID-19 PLAN?
Camp Oak Hill has taken extra measures this summer following ACA/CDC Guidelines specific to COVID-19. Our non-local counselors and staff will be quarantined at camp 14 days prior to our first session. Our local counselors and staff will arrive 7 days prior to camp and all staff will be required to monitor symptoms and temperature 10 days prior to arriving at camp.
We are also increasing the sanitization of equipment and facilities between each cabin’s use and each crew daily as well as an enhanced sanitization process of cabins between each session.
We will also be increasing hand washing and hand sanitizer throughout the day for all campers.
There will be no all camp gatherings indoors. If we meet together as an entire camp it will be outdoors where cabins and crews will be properly distanced.
Camp Oak Hill will essentially be isolated during the summer. Only essential visitors (health inspectors, camp doctor, food delivery, screened volunteers, etc.) will be allowed on property for the duration of the summer. They must wear a mask and be screened. Our staff team may not leave camp unless approved by the Camp Director. Should a child become sick with symptoms where COVID-19 cannot be eliminated, see our procedures noted below.
WILL CAMP BE FULL THIS SUMMER?
We will be reducing our capacity by 40 percent this summer to 125 campers per session. These smaller numbers reduce overall risk, improve social distancing on our 105-acre campus, and allow campers to be able to participate in even more activities. Due to these limitations, we already have particular sessions waitlisted for some age groups.
WILL THERE BE NEW PAPERWORK TO FILL OUT?
Parents will need to sign an additional release form and a parent agreement reinforcing their responsibilities and commitment to making sure their child arrives at camp healthy. In addition to the regular healthcare forms, we are asking parents to record their child’s temperature and physical symptoms every day leading up to camp for ten days prior to check-in. This new required form will be available to download in your Campwise account. All medical forms must be submitted before check-in on opening day.
IS THERE ANYTHING REQUIRED OF ME BEFORE COMING TO CAMP?
In addition to the new healthcare form mentioned above for tracking symptoms and temperatures prior to arriving at camp, we are asking families to be very attentive to their specific check-in and check-out time. To eliminate lines and exposure to others, we will not offer a floating check-in/check-out time. Please plan to arrive at your pre-appointed check-in and check-out times.
Also, we are asking our families and campers to continue to be mindful of their public exposure before coming to camp. To help keep our camp community safe, please wear a face mask in public places, and practice diligent handwashing and social distancing.
WILL MY CHILD BE REQUIRED TO WEAR A FACE MASK WHILE AT CAMP?
Your child will not be required to wear a face mask during most of their time at camp. However, there are a few exceptions to this. Campers will need to wear a face mask on opening day until they arrive at their assigned cabin. They will also need to wear a face mask during any situation that might require proximity to someone other than their cabinmates. We are adding at least one cloth facemask to the packing list, but we will also have some for sale in the camp store should you need to purchase one.
WILL STAFF BE REQUIRED TO WEAR MASKS?
Camp Oak Hill staff will be required to wear a face mask on opening and closing days, when in proximity to campers outside of their crew or cabin group, and when preparing and serving food.
WHAT ABOUT SLEEPING IN CABINS?
We have limited each session capacity to 125 campers to ensure that no cabin is at full capacity and to allow for increased social distancing while in the cabin. Cabin counselors will make sure that campers arrange themselves head to toe within each bunk bed to allow at least six feet between each camper’s head as they sleep, meeting NCDHHS and ACA standards. For example, the camper’s head on the top bunk will be directly above the camper’s feet on the bottom bunk. In addition, all our cabins have air conditioning with filters equipped for increased air flow. Campers may also bring an individual fan to increase personal air flow in their space. We also recommend that each camper bring an extra sheet to hang along their bedframe should they be sleeping on the bottom bunk to provide an extra partition for their personal space.
HOW WILL MEALS WORK THIS SUMMER?
Campers will continue to wash their hands at our handwashing stations prior to entering the dining hall. Cabin groups will eat together daily and share mealtimes with their crew. Two crews will share a dining room shift, but each will have their own side of the dining hall. Campers will be served in a line by kitchen staff wearing masks. Our dining hall sanitation will be enhanced this year and include thorough cleaning between meals.
WHAT IF MY CHILD GETS SICK WHILE AT CAMP?
As is our normal procedure, we will have at least two registered nurses at camp at all times. We will also be working closely with our camp physician and the Granville County Health Department to execute a plan that protects our community should one of our campers get sick in any way while they are at camp. This includes fever, vomiting, diarrhea, cough, nasal congestion, respiratory symptoms, and anything otherwise presenting as something that could potentially be contagious. Upon advisement from our physician and the Granville County Health Department, a sick camper may be tested for COVID-19 while at camp.
Sick campers will be quarantined in a special lodging area onsite and will be required to wear a face mask at all times. Their parent will be notified immediately and will need to pick up their camper within twenty-four hours.
WHAT HAPPENS IF SOMEONE IN MY CHILD’S CABIN TESTS POSITIVE FOR COVID-19?
Although we pray this does not occur, we desire to be well-prepared in the event that someone at Camp Oak Hill tests positive for COVID-19. If that happens, we will follow the steps detailed above for sick campers. In addition, their entire cabin would be quarantined as well and all parents within that cabin will be notified immediately. Parents can choose to come get their camper or leave them in quarantine for the remainder of their session. A quarantined cabin will be monitored for health and safety and will not be allowed to interact with their crew or any other camper onsite. Meals will be delivered to their cabin and camp staff will communicate with parents daily until closing day. Cabins will still be able to participate in camp activities on a revised schedule.
COULD CAMP STILL BE CANCELED?
The decision to open Camp Oak Hill for 2020 has been made with intentional prayer and deliberation while seeking wisdom from healthcare experts and following the guidelines set forth for summer camps from the ACA and CDC. While Camp Oak Hill was permitted to open in North Carolina’s phase 2, we intentionally delayed our opening until after the projected arrival of phase 3. We feel confident that we can offer a safe and meaningful experience for campers this summer with the newly implemented procedures to accommodate for COVID-19. However, because we cannot control the spread of COVID-19 or local and state government decisions, yes, there is a possibility that camp could still be cancelled. Should our state see a significant rise in disease spread, government restrictions increase, or our team of experts feel that we cannot keep your children safe, we reserve the right to cancel camp sessions at any time during this summer. Although we would hate to do so, the safety of our campers and staff is our highest priority.
WHAT IS THE REFUND POLICY FOR 2020?
Current cancellation policy remains intact as follows:
- If a family elects to cancel their registration(s), all deposits are non-refundable as stated on registration website.
- Remaining balance of camp fees paid (not including deposit) are refundable up to 15 calendar days before the opening day of the registered session.
- If a family would like to move their registration(s) to a later camp session in 2020, a transfer of the camp fees and deposit paid will be permitted. Any cost difference will be reimbursed or charged prior to or during check in for the new session.
- If a camper cannot attend camp due to sickness and/or quarantine requirements, the balance of their camp fees (not including deposit) will be refundable after a health care provider’s documentation has been provided.
IF COH cancels a session, families will have the following options:
- Donate a portion or the full amount of the camp fees (not including deposit) to COH to help offset the financial impact of COVID-19 and ensure camp in the future.
- Transfer registration to a later summer 2020 session or to summer 2021.
- Receive a refund of all camp fees for summer 2020. Please be reminded that deposits are non-refundable.